Executive Assistant, SVP of Marketing at Magic Labs, Inc.

Description

Magic is an early stage, fast-growing challenger to transform the antiquated user identity space by eliminating the need for passwords, with backing from top investors such as Tiger Global, Northzone, Lightspeed Ventures, SV Angel, Social Capital, Balaji Srinivasan, Ryan Hoover, Alexis Ohanian, and Naval Ravikant. We’re looking for an exceptional new team member to help scale Magic into a household name for developers worldwide.

Our mission is to safeguard the trust between users and Internet services by establishing secure and authentic digital identity. Magic’s vision is to build the passport of the internet. We are seeking team members who are not afraid to push beyond the status quo and create the simplest, most secure, and most long-term sustainable identity solution for app developers and end-users.

As the Executive Assistant to the SVP of Marketing, you will provide a high level of administrative and project management support, assisting with the day-to-day administrative responsibilities of the team. You will leverage your exceptional communication and organization skills to anticipate the needs of the team and successfully manage multiple workstreams. An ideal candidate is comfortable interacting with all levels, both internally and externally, and possesses excellent judgment and decision-making skills. This is a remote role that reports to the SVP of Marketing.

Responsibilities

Support the SVP of Marketing and the go-to-market team leaders, creating additional capacity for the team and enabling accelerated growth. Manage calendars and meetings with internal and external stakeholders, proactively prioritizing commitments and helping with time management. Assist in managing team projects and initiatives, including building timelines and ensuring that deadlines are met. Assist with documenting decisions made and action items from project meetings. Own and maintain departmental. communications, including planning and organizing department-wide meetings. Draft and edit presentations and external communications. Create and submit expense reports and assist the team with other administrative tasks as needed. Support key projects and initiatives, as needed, to help meet business goals. Projects will vary, but will likely include a combination of data entry, project management, facilitation of internal review processes, purchase/procurement support and more. Help track and manage the marketing budget, including verifying invoice accuracy and ensuring that proper documentation is available for Finance. Monitor inbound Marketing requests and ensure that tasks are assigned to the correct owner.

You’re an ideal candidate if you have:

4+ years of professional experience with 2+ years of executive assistant experience. Superior organization skills with very high attention to detail. Excellent oral and written communication skills, with an ability to communicate effectively across levels and organizations. Intermediate/advanced knowledge of Google and Microsoft suite of applications. Experience successfully managing complex projects with multiple workstreams. An ability to handle confidential information with discretion. A can-do-attitude and excitement to take on new challenges and problems to solve, anticipating the needs of the team and assigned projects. A strong sense of urgency and efficiency in completing work and meeting deadlines. Proficiency in G-Suite, ppt, xls. BA or BS degree.

Magic offers

Competitive compensation package. Unlimited vacation. 100% paid medical, dental & vision insurance. 401K retirement benefit. Fully remote and distributed team with opportunities to meet in person at company events. Home office, wellness & professional development monthly stipend.

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